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Microsoft Office update brings simplified design, better search

14 June 2018, 06:16 | Marlene Myers

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The icons, like all other parts of the update, will first appear in the web versions of the apps before rolling out to desktop. As a result, the simplified ribbon doesn't have a release dates for these apps while Microsoft collects more feedback from a wider range of users. But it has been 10 years since the company has done a major overhaul of the interface and this time it will roll out more slowly. The makeover will also include new colors and icons and an enhanced search experience.

The most notable change is to the ribbon. Microsoft says this will be a more modern, clean, and simplified look that will be highly customizable. The web version of Word will see the new ribbon design first and select Office Insiders will start to see the new ribbon for Outlook in July. They'll hit Word on the Web first, followed by Word, Excel, and PowerPoint on the desktop later this month.

One interesting aspect of the change is that Microsoft won't just do away with the current ribbon interface; Office 365 users who prefer to work with the full ribbon bar can switch to it with a click on the down arrow icon located at the end of the ribbon bar.

The second big overhaul is related to the colors and icons for each app. This means they will render well on any size display. Created to make the apps look more modern, the new icons are built as scalable graphics "so they render with crisp, clean lines on screens of any size", Microsoft says. The Office 2019 Commercial Edition will include Word, Excel, PowerPoint, Outlook and OneNote.

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There are also features for IT that will help them simplify deployment and management. But that other five percent is different for every person, so Microsoft is adding an option to remove commands from the Ribbon, such as Archive, for example, and pin others to it, such as "Reply by IM".

Before users type a query into Outlook's search box, for example, the application will offer recommendations generated by artificial intelligence (AI) technologies and Microsoft Graph, a collection of APIs that deliver contextual information to users based on employee information and content stored across Microsoft's business software and cloud offerings.

The new search features are already available to commercial users on Office.com, SharePoint Online, and Outlook Mobile, and will show up on Outlook Online in August.



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